Event Rules

The Event Rules are in place to ensure a safe and enjoyable experience for everyone involved and to ensure the ongoing viability of the event. Ensure you have read and understood the rules prior to the event.

1. All team members must be aged 18 or above or be accompanied by an adult.

2. At the start of the event, each team must have two to four members.  As team members are required to stay together, larger groups should split themselves into multiple teams having similar levels of fitness.

3. Rotary reserves the right to alter the trail without notice and/or cancel the event in consultation with, and under the direction of, emergency services agencies and major event stakeholders or landowners. If the event is cancelled, participating teams have the option of requesting a 50% refund of their registration fee.

4. Teams are only allowed to check in at the start during their designated registration period.

5. All team members must stay together between checkpoints and must check in and out together at each checkpoint. Staff at checkpoints will not check in or out incomplete teams which have members who have not been accounted for.

6. Any participant who is injured or exhausted must be brought to the nearest checkpoint by team-mates for assistance. If the injury is serious, follow emergency procedures.

7. Under no circumstances are individuals to be left unaccompanied. If a team member becomes seriously injured and cannot be moved, one person must stay with him or her while the other seeks help.

8. Any team or participant who ignores road crossing instructions from marshals faces risk of disqualification.

9. Participants wishing to withdraw during the event must first report to the nearest checkpoint. Remaining team members cannot continue until the withdrawal of the team member has been reported. If, for any reason, a participant has to leave the event urgently, the event safety coordinator must be called via one of the numbers printed on the event bib as soon as possible.

10. If two members of a team have withdrawn, the remaining member(s), if any, must accompany another team between checkpoints. This is to ensure that all event participants travel in groups of at least two people for safety reasons. This does not mean that team members join the other team – each team will retain their identity, team number and bib colour throughout the event.

11. If teams decide to leave the trail or checkpoints for any reason, they must do so from a designated checkpoint. Upon checking in, the entire team must inform the checkpoint coordinator of their intention and an estimated return time. Failure to do so will result in the team being reported missing and a search will be initiated. The team must return to the same checkpoint to resume the event.

12. Teams that fail to depart a checkpoint by the nominated closing time will be withdrawn from the event and will be advised not to proceed. Teams that disregard this advice proceed at their own risk. The closing times are calculated on the basis that there would be insufficient time remaining to safely complete the event and avoid being on the track after nightfall.

13. A team’s finishing time will be recorded as the time the last member of the team reports to the check-in desk at the finish. Rotary Ultra Team Challenge is a team event. No individual time will be recorded.

14. The provided identification event bibs must be worn at all times during the event.

15. Rotary Ultra Team Challenge is a challenging team event. Adequate time is necessary for training and fundraising before undertaking it. Therefore, substitution of all team members is not permitted.

16. Changing a team member before 5pm on the Monday of the event week: teams must notify the organisers by email to rotaryosbpk@gmail.com.

17. Changing a team member after 5pm on the Monday of the event week: teams must notify the marshall at the Start and pay a $30 late change fee.

18. No substitutions will be allowed to a team once the team has started the event.

19. Every walking or running team must have a support crew and must be self-sufficient. The support crew is responsible for providing teams with the majority of their food, water and changes of clothes during the event. Please ensure your support crew is suitably briefed.

20. Do not litter. Participants and support crews must respect the environment and local neighbourhood by using the litter and recycling bins at the checkpoints.

21. Dogs are not permitted on the trail or at checkpoints.

22. Smoking is strictly forbidden on the trail and at checkpoints.

23. Teams are asked to respect residential and local parking regulations. Support crews not obeying instructions from parking marshals risk their team’s disqualification from the event.

24. Participants must keep noise levels to a minimum when walking in residential areas during training and the event.

25. Teams must carry a minimum of two mobile phones, preferably on two different networks.

26. Each team must carry a basic first aid kit at all times containing as a minimum bandages, strapping tape, antiseptic wipes, sterile dressings and assorted blister treatments. Additional first aid supplies must be kept with your support crew. Prescription medication and painkillers are your team’s responsibility.

27. Teams are required to raise a minimum of $100 per team member, in addition to the non-tax deductible and non-refundable registration fee, to participate in the event. If, in the view of the event organisers, teams have not made adequate effort to raise donations and sponsorship, those teams will only be able to start the event with the prior approval of the event organisers.

28. Teams raising $5,000 or more by the specified due date are eligible for fundraising awards.

29. All fundraising activities undertaken by participants must adhere to the relevant state government regulations.

30. Entry into the Rotary Team Challenge may not be resold at a premium or used for advertising, promotion or other commercial purposes (including competitions and trade promotions) or to enhance the demand for other goods or services. If an entry is sold or used in breach of this condition, team members will be prevented from future involvement in the event.

31. Slower teams must give way to those teams travelling at a faster pace, as the trail can get quite congested, particularly in the early stages of the event.

32. Teams are strictly forbidden to meet their support crew at any location along the trail except the checkpoints/aid stations. Any team found breaching this rule will be disqualified.